Privacy Policy — SMH2025

1. Controller & Contact Information

The data controller for the App is: La Société Marocaine d'Hématologie (SMH).

Address: [Insert organization address] Phone: [Insert phone] Email: secretariat.smh@gmail.com

2. Scope of this Policy

This policy covers personal information collected through the SMH2025 mobile application on Android and iOS when you register for or use the congress-related features (registration, schedule, messaging, badges, surveys, etc.). It does not apply to information collected through other channels unless explicitly stated.

5. Legal Basis for Processing

Where applicable (for users in jurisdictions that require a lawful basis), we rely on:

• Contract performance (to deliver registration and event services).
• Your consent (for newsletters, marketing, certain optional app features).
• Legitimate interests (to operate and improve the App, ensure security and prevent fraud), balanced against your rights and freedoms.
• Legal compliance (when required by law).

6. Sharing & Third Parties

We may share personal data with third parties only as necessary to provide the services:

• Event partners and service providers (badge printers, registration platforms, payment processors, analytics providers).
• Professional event staff and venue (for access control, catering and safety).
• Legal authorities when required by law or to protect rights, safety, or property.

We require our service providers to process personal data securely and only on our instructions.

7. Data Retention

We keep personal information only for as long as required to fulfil the purposes above, including for legal, tax, or accounting requirements. Typical retention periods:

Contact us if you need a shorter or different retention schedule for your data.

8. Your Rights

Depending on local law, you may have the right to:

• Access and receive a copy of your personal data.
• Request correction of inaccurate data.
• Request deletion or restriction of processing.
• Object to certain processing (e.g., direct marketing).
• Withdraw consent where processing is based on consent.
• Request portability of your data in a common machine-readable format.

To exercise these rights, contact: secretariat.smh@gmail.com. We will respond in accordance with applicable law.

9. Security

We implement reasonable administrative, technical and physical safeguards designed to protect personal data from accidental loss, unauthorized access, use or disclosure. However, no system is completely secure—if a breach occurs we will follow applicable breach notification obligations.

10. Children

The App is intended for professional attendees and adults. We do not knowingly collect personal data from children under the age of 16. If you believe we have collected such data, contact us and we will take steps to delete it.

11. Cookies & Analytics

The App may use analytics and similar technologies to measure usage and improve performance. These technologies collect device and usage data (see "Device & technical data" above). You can control certain analytics settings in the App or in your device settings.

12. International Transfers

Some processing may involve transfers of personal data to countries outside your country of residence. When we transfer data internationally, we implement appropriate safeguards required by law (standard contractual clauses, adequacy decisions, etc.).

13. Changes to this Policy

We may update this Privacy Policy from time to time. We will post the updated policy in the App and indicate the effective date. Material changes affecting your rights will be communicated more prominently.

14. Contact & Complaints

If you have questions, requests, or a complaint about this policy or our processing of your personal data, please contact:

Email: secretariat.smh@gmail.com Phone: +212 629021314

If you are located in a jurisdiction with a supervisory authority for data protection, you may also have the right to lodge a complaint with that authority.